Let Us Make You Look Good
It’s safe to say we have lost count of how many successful corporate events and meetings we have hosted here at Taboo Muskoka, personally I’ve been involved in event planning for 15 years (not trying to date myself) – it’s crazy how time flies. But over that time I’ve learned a lot about what event planners and decision makers are looking for when planning an event. Not only that, I’m lucky to work with a team of highly dedicated and knowledgeable professionals that truly care about making sure you get the most from your off-site meeting or event. And let’s be honest, we want to make sure you good for your executive team! So, I’ve put together a list of 8 helpful tips for you – have a read below…
- The first thing to remember is an off-site meeting allows team members to step back physically and mentally from their day-to-day tasks and habits. It’s important to find the right balance of work and free time.
2. Set your goals and or intentions for the off-site meeting or event
- Have a clear goal and lay out exactly what you are trying to accomplish.
- Find a venue that helps you achieve those goals.
3. Off-site means off-site
- When it comes to choosing a location for your off-site meeting, the atmosphere is just as important as the physical location. To ensure everyone arrives on time, choose a location that is easy for your group to get to or provide transportation from the office.
- Choose a space that accommodates your group size—and breakout sessions if they are included in your agenda.
- Ensure the venue has the proper audio visual equipment, speakers and lighting.
- Make sure to choose a venue that strikes the right mood for your group. Is sustainability an initiative this year? Select a space with greenery or a courtyard to remind your group what you’re working toward.
- Remind your team or partners how much they’re valued. Choose a venue with luxurious touches. A unique venue can help set whatever mood or theme you are hoping to strike in the attendees.
4. Choose the right attendees
- Be clear why each person in being invited – what can they bring to the meeting that will benefit everyone involved?
5. Set the ground rules
- Set rules and procedures before the meeting/event starts. Example: electric devices will be banned and designate an emergency contact in the room.
6. Establish a facilitator
- The best facilitators are those who can invite open discussion and encourage a productive, civil exchange of different viewpoints. It does not have to be a high-priced consultant. A trusted co-worker could work just as well—ideally an unbiased one who is not part of the meeting group and who is skilled at running meetings and managing discussions.
7. Schedule social time and/or team bonding
- Many people say the best part of off-sites is the networking time. Make sure there is plenty of informal interactions at meals or social events. The goal is to encourage having people reach outside their usual office cliques, to create new interpersonal bonds and communication channels. And don’t forget about other activities like scavenger hunts, canoe relay races, tennis or golf clinics, mountain bike excursions etc.
8. Keep the momentum going
- All of the planning that went into your off-site was done for a reason. When the meeting is over, the work isn’t done. Make sure that your agenda includes establishing action items and next steps so you can keep the forward motion going after your meeting. Keep track of questions that arise and follow up with attendees to make sure that you’ve answered them. An off-site meeting can be one that strikes the right tone and should result in the attendees being excited to put decisions made into action, and to implement the plans laid out.
Hopefully this was helpful. If you are planning an event don’t forget to visit our website from time to time to view all of our new planning tools, including our exciting 360 photos.
Feel free to contact me directly with any questions you may have. And for a little fun, check out the new edition of our ‘Boo Crew’ staff bios – featuring yours truly.
Corporate Sales Manager
Taboo Muskoka Resort & Golf